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The Attendance Bots use robotic process automation (RPA) to send notifications that remind workers to log their clock - in, clock - out, and break periods. This article gives an overview of the different bots for Attendance Manager.
Table of Contents
| Infonote |
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Please ensure you have set up MS Teams for Attendance Manager notifications. |
How to
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access the Attendance Bots
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- To start this process, open https://app.mspbots.ai and login Log in to the MSPbots appusing your Office 365 account.
- Click Apps on the MSPbots app which you can find on the left side of the screen.
- Then, scroll through My Applications to look for Attendance.
- Click the drop-down dropdown menu for Bots at the upper right part .
The alternative way to access the bots are shown below:
Types of Attendance Bots:
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The Clock In Reminder bot reminds users to clock IN at the start of their shift. This bot sends the notification if it has been 5 minutes since the work schedule has begun and the user has not clocked IN.
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The Task Prompter (Beginning of Day) Update bot sends users a clock-in reminder 5 minutes before the start of their shift. You can modify the time for sending the notification by editing the bot's trigger criteria.
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The Task Prompter (Beginning of Day) bots are for the beginning of their shift.
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The Task Prompter (End of Day) Update bot sends users a clock-out reminder 5 minutes before the end of their shift. You can modify the time for sending the notification by editing the bot's trigger criteria.
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The Time Exceeded Alert (Break) bot reminds users to clock BACK in when they forget to log back in within the maximum time allowed for breaks. You can modify the maximum time by editing the bot's trigger criteria.
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The Tech Stats Reviewer sends users reminders about overlapping time entries, open in-progress tickets, total technician work hours, and utilization rate.
This bot helps minimize overlooked issues, low utilization, and tickets that have been open for an extended time. It also helps the admin to monitor and troubleshoot ticket issues quickly.
Only users with an admin account can create and edit this setup.
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- to see the list of Attendance Manger bots.
Alternatively, you can access the Attendance bots by going to Bots on the MSPbots side menu, then clicking My Bots on the Bots tab.
Types of Attendance Bots
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Clock In Reminder 3.0
The Clock In Reminder bot
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Clock In Reminder Update 3.0
The Clock In Reminder bot Update reminds users to clock IN at the start of their shift. This bot sends the a notification if it has been 5 minutes since the work schedule has begun started and the user has not clocked IN. Default trigger settings
Sample Message
Default Trigger Settings
Sample Message Settings
Sample Real-time Notification
Clock Out Reminder
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3.
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The Clock Out
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The Clock out Reminder bot reminds users to clock OUT at the end of their shiftshifts. This bot sends the a notification if it has been 5 minutes since the work schedule ended and the user has not clocked OUT.
Default trigger settings
Sample Message
Default Trigger Settings
Sample MessageSettings
Sample Real-time Notification
Task Prompter (Beginning of Day)
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3.0
The Task Prompter (Beginning of Day)
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bot sends users a clock-in reminder 5 minutes before the start of their
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shifts.
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You can modify the time for sending the notification by editing the bot's trigger criteria.
Default
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Trigger Settings
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Sample Message Settings
Sample Real-time Notification
Task Prompter (End of Day)
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3.0
The Task Prompter (End of Day) Update bot sends users a clock-out reminder 5 minutes before the end of their shiftshifts. You can modify the time for sending the notification by editing the bot's trigger criteria.
Default trigger settings
Sample Message 
Sample Message Settings
Sample Real-time Notification
Time Exceeded Alert (Break)
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3.0
The Time Exceeded Alert (Break) bot reminds users to clock BACK in when they forget to log back in within the maximum time allowed for breaks. You can modify the maximum time by editing the bot's trigger criteria.
Default trigger settings
Sample Message
Default trigger settings
Sample Message Settings
Sample Realtime Notification
Time Exceeded Alert (Lunch)
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3.0
The The Time Exceeded Alert (Lunch) bot reminds users to clock BACK in when they forget to log back in within the maximum time allowed for lunch. You can modify the maximum time by editing the bot's trigger criteria. Default
Default trigger settings
Sample Message 
Settings
Sample Realtime Notification
Tech Stats Reviewer Bot
The The Tech Stats Reviewer sends bot reminds users reminders about overlapping time entries, open in-progress tickets, total technician work hours, and utilization rate. This bot helps minimize overlooked issues, low utilization, and tickets that have have been open for an extended time. It also helps the admin to monitor and troubleshoot ticket issues quickly. Only users with an admin account can create and edit this setup. Default trigger settings
Sample Message 
How to activate the bots
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For information, readReadActivating a Bot on the MSPbots App for the proceduresteps to activate bots.
How to create a bot
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For information, read Read How to Create a Bot for the Procedureguided steps.
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